IRP Fleet Registration & Apportionment Kit — Multi-Jurisdiction Vehicle Registration

Navigating IRP apportionment doesn't have to be confusing. The IRP Fleet Registration & Apportionment Kit gives fleet managers and owner-operators a clear, step-by-step system for managing multi-jurisdiction commercial vehicle registration — from initial application to annual renewal. WHAT IS IRP? The International Registration Plan (IRP) is a cooperative agreement among U.S. states, the District of Columbia, and Canadian provinces that allows commercial vehicles operating in multiple jurisdictions to pay a single apportioned registration fee. Instead of registering your truck in every state you operate in, you register in your base state and pay fees apportioned based on the percentage of miles driven in each jurisdiction. WHO MUST REGISTER UNDER IRP? IRP registration is required for commercial vehicles that: • Have a gross vehicle weight or registered gross vehicle weight exceeding 26,000 lbs, OR • Have 3 or more axles regardless of weight AND operate in two or more IRP member jurisdictions. Vehicles operating only within one jurisdiction are typically exempt. HOW APPORTIONMENT WORKS: Your registration fees are calculated based on the ratio of miles driven in each jurisdiction to your total miles driven across all jurisdictions. Example: If you drove 100,000 total miles and 30,000 were in Texas, Texas gets 30% of your registration fee allocation. ANNUAL RENEWAL: IRP registrations are typically renewed annually. Renewal deadlines vary by base state. Most states require mileage records from the prior year to calculate the new apportionment. RECORD-KEEPING REQUIREMENTS: Maintain mileage records for each vehicle for each trip for a minimum of 3 years (some jurisdictions require longer). Records must include: trip origin and destination, routes traveled, odometer readings, total miles by jurisdiction. WHAT'S INSIDE THIS KIT: • IRP Fleet Vehicle Master Log (XLSX) — Track all vehicles: VIN, unit number, base state, GVWR, registration expiration, cab card status. • Mileage Apportionment Calculator (XLSX) — Enter total miles and per-jurisdiction miles; the spreadsheet calculates your apportionment percentages automatically. • Annual Mileage Summary by Jurisdiction (XLSX) — Year-end summary for renewal filing, organized by vehicle and jurisdiction. • Per-Trip Mileage Log (XLSX) — Daily trip log with origin, destination, route, odometer readings, and miles by state. • IRP Registration Renewal Checklist (PDF) — Step-by-step renewal process with document requirements. • Cab Card & Registration Document Tracker (XLSX) — Track which vehicles have current cab cards, expiration dates, and renewal status. • IRP Quick-Start Guide (PDF) — Plain-language explanation of IRP, apportionment, and how to avoid common registration errors. • New Vehicle IRP Application Checklist (PDF) — Everything you need to add a new vehicle to your IRP fleet. IMPORTANT LEGAL NOTICE: This product is for organizational and operational guidance purposes only. It does not constitute legal, regulatory, or professional compliance advice. All content is 100% original work by SolveSuite Studio. Federal and state regulations change frequently — always verify current requirements with the appropriate regulatory authority (FMCSA, your state DMV, or a licensed transportation attorney). Use of this product does not guarantee regulatory compliance. Consult a qualified transportation compliance professional for your specific situation.